AV knowledge and event tips
Practical guides on sound, video, lighting and livestreaming, so your event runs smoothly from the first check to the last.
How do you make a technical run sheet for an event?
A technical run sheet links every part of your programme to the equipment it needs, with timings and responsible people. Work from broad to detailed: first the timeline, then image, sound and light for each moment, and finally the setup and teardown.
Read PlanningWhy and how do you create a power plan for AV on location?
A power plan maps out how much power each piece of equipment draws and which power circuits are available on location. This prevents overloaded circuits and a presentation that fails at the worst possible moment.
Read ImageHow do you calculate the right screen size based on viewing distance?
Start from the distance to the back row: divide that distance roughly to arrive at a minimum image height. The further your audience sits, the larger the image needs to be to keep text comfortably readable.
Read VideoHow do you present in a room with a lot of daylight?
In a bright room you almost always win with a screen, because it produces its own light and stays readable. Projection fades the moment daylight hits it. On top of that, control the incoming light and place the image away from the windows.
Read VideoHow do you connect your laptop with PowerPoint to a professional screen?
Your laptop connects to the on-site screen or projector through a video cable or a connection box. Choose the right aspect ratio in advance, set your presentation mode correctly and test everything before the room fills up.
Read PlanningHow do you set up a business livestream or hybrid session via Microsoft Teams?
Feed Teams with a clean video and audio signal from the room instead of a standalone webcam. That way online participants get the same quality as the people in the room, and the interaction between both groups runs smoothly.
Read SoundHeadset or lavalier microphone: what to choose for a speaker?
A headset delivers the most consistent and intelligible sound because it sits close to the mouth, ideal for speakers who move around. A lavalier microphone is more discreet and looks calmer, but it is more sensitive to varying volume and clothing. Choose based on intelligibility versus appearance.
Read GuideBusiness livestream guide: camera, vision mixing and sound
Everything you need for a professional business livestream: cameras, vision mixing, sound, internet and platform choice. This is how you reach viewers at home with a picture that holds up.
Read GuideGuide to technical event planning from run sheet to backup
Technical event planning comes down to a solid run sheet, enough setup time, an accurate floor plan, sufficient power, safely routed cables, a real rehearsal and a backup for the critical elements. Get these seven right and you prevent most problems.
Read GuideGuide to screens and projection for business presentations
Choose a screen for daylight, smaller rooms and detail-rich slides, and projection for large rooms and a space you can darken. Viewing distance, incoming light and image content together determine the right size and setup.
Read GuidePresentation technology guide for business events
Everything you need for a successful business presentation: from screen and sound to clicker, monitor and a rehearsal. A practical guide that helps you forget nothing.
Read GuideGuide to microphones and intelligibility at events
The complete guide to choosing microphones, positioning, preventing feedback and managing room sound. This is how you make sure every word from every speaker reaches the room clearly.
Read GuideGuide to hybrid event technology for in-room and online audiences
A successful hybrid event treats the online audience as a full guest. That requires clean audio straight from the mixing console, cameras with a good picture, a stable connection and a form of interaction that connects both rooms.
Read GuideGuide to event lighting for corporate gatherings
Good event lighting is built from three layers: stage light for the speaker, ambient light for the room and accent light for details. For camera and livestream, what matters most is even, warm lighting on faces without harsh shadows.
Read GuideConference technology guide: AV for congresses and conferences
Conference technology connects multiple rooms, keynotes, multilingual sessions and registration into one coherent whole. This guide explains how to keep a large programme running smoothly from a technical point of view.
Read GuideGuide to audiovisual technology for corporate events
A complete overview of the audiovisual technology behind a corporate event: sound, image, lighting, livestream and technical support. Understand what you need and which choices make the difference.
Read VenueWhat to look out for with AV equipment for a corporate event in a hotel?
Don't automatically count on a hotel's in-house AV: it is often basic and shared. Check the room dimensions, natural light, power supply and available equipment in advance, and bring your own kit wherever the hotel falls short.
Read GuideAV checklist for event venues: what to check in advance
Before you book a venue, check the power supply, loading route, lift, acoustics, blackout options, internet and ceiling height. This checklist lays out the questions that decide whether your AV production runs smoothly or gets stuck on the day itself.
Read SoundHow do you organise questions from the audience?
Questions from the floor bring a programme to life, but only if everyone can hear them. Here is how to arrange microphones, moderation and timing without chaos.
Read SoundHow do you prevent speakers who are hard to understand?
Poor intelligibility rarely has a single cause. Acoustics, microphone choice, placement, feedback control and the speaker's behaviour all work together. Tackle them as a whole for clear sound.
Read PreparationWhat should you test during a technical rehearsal?
A technical rehearsal tests everything that can go wrong live: sound, image and slides, microphones, transitions, livestream, lighting and timing. This structured approach makes sure you skip nothing.
Read HybridWhat technology do you need for a hybrid event?
A hybrid event calls for image, sound, direction and a stable connection that takes the online audience just as seriously as the room. Here is what you need and why.
Read VideoTV screen or projector for a business presentation?
A screen wins with plenty of ambient light, smaller rooms and sharp detail. A projector wins with large rooms, big audiences and an impressive image. Room size, light and the audience's distance decide the choice.
Read PreparationHow much setup time does a corporate AV production need?
Setup time depends on the scale, the venue and the loading route. With realistic scenarios and indications, you can plan towards opening the doors without stress.
Read SoundHow many microphones do you need for a panel discussion?
For a panel discussion, plan on roughly one microphone per two panellists, plus a separate microphone for the moderator and at least one for audience questions. The exact numbers depend on the setup and the type of microphone.
Read VenueWhat technical points should you check at an event venue?
A beautiful room is not automatically a workable room. Check power, load-in route, blackout, acoustics, internet and ceiling height before you sign.
Read PreparationWhat information does an AV partner need in advance?
The better your AV partner knows your event beforehand, the smoother the day runs. This is the information that makes the difference between a tailored quote and a guess.
Read PresentationTechnical checklist for a corporate presentation
A successful corporate presentation stands or falls on the technology. This checklist walks through sound, image, lighting, laptops and connections, back-up and the dress rehearsal, so you forget nothing.
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